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Friday, 13 June 2014 00:00

SAFETY MEETING PLANNER & AGENDA

Meeting Planner:

  • Prepare in advance to make this meeting effective.  Click HERE for a link to instructions on how to best use this information.
  • Print and read over this entire agenda (or download a PDF version here).
  • Think about how you want to lead the meeting.
  • Is there anything that is specific to your company or operation that you can include to personalize the information?
  • Review the video for this session.
  • Save the link to the video in your ‘Favorites’ folder on your browser for easy access.
  • Open and then minimize the viewer just before the meeting to make the video introduction smooth.

Video Template

START YOUR MEETING!

Opening Statement:

Pretty much all rear end collisions can be prevented by maintaining a safe following distance from the vehicle in front of you.

Questions for this Meeting:

Q: What is a safe following distance and how can you check that you are leaving enough room?

Answer:

The only way to accurately check your following distance is by using the ‘time interval formula’ which works by picking a fixed landmark like a sign or some other stationary object and counting seconds as the vehicle in front of you passes it.  The number of seconds that you count is your time interval.

Under the best conditions, the minimum number of seconds needs to be 2 and more as conditions change or deteriorate.

Q: Why is this so important?

Answer:

Stopping distance is a combination of reaction distance and braking distance.  Reaction distance is the distance that your vehicle travels from the time you see a reason to apply brakes to when you actually move your foot to the brake pedal and begin to slow down.  If you are too close to the vehicle in front, you will hit them NO MATTER HOW GOOD A DRIVER YOU ARE because you can only get to the brake as fast as a human can move and by the time you get there, if the guy in front is already braking hard, you don’t stand a chance.

Q: What are some conditions that would require an increase in following distance?

Answer:

  • Weather condition: like rain, snow or other weather problems.
  • Road condition: such as gravel or broken pavement or other problems with the road.  In slippery conditions, such as snow, ice or wet pavement, much more space is advisable.
  • Lighting condition: at night or if you are looking into reflected sun or glare, you need more space because you will not see things as easily.
  • Traffic condition: as traffic gets heavier, you need to stay aware of much more than in light traffic, this occupies your attention so more space in front buys you more time to react.
  • YOUR condition: if you are tired or otherwise not 100%, leave more space because your reactions may not be as quick.

Introduce the Video:

Spencer McDonald discusses how to reduce the chances of a rear end collision and notes multiple additional benefits of maintaining a safe following distance.  Time interval formula is discussed and demonstrated and the benefits of enhanced vision, when keeping a good following distance, are also discussed.

Practical Challenge:

Today as you drive, count your time interval and see just how much space you are actually leaving.  Make adjustments as necessary and practise re-adjusting pretty soon, you will be able to judge the distance accurately and will only need to check once in a while!

Let’s all have a safe day!

Download a PDF version of this meeting planner HERE!

Monday, 18 August 2014 00:00

SAFETY MEETING PLANNER AND AGENDA

Meeting Leader:

  • Prepare in advance to make this meeting effective.  Click HERE for a link to instructions on how to best use this information.
  • Print and read over this entire agenda (or download a PDF version here).
  • Think about how you want to lead the meeting.
  • Is there anything that is specific to your company or operation that you can include to personalize the information?
  • Review the video for this session.

Video Template

NOT A SUBSCRIBER YET?  You will see a watermarked sample.  Get the ‘clean’ video for your meeting now by visiting our online store.

Save the link to the video in your ‘Favourites’ folder on your browser for easy access.

Open and then minimize the viewer just before the meeting to make the video introduction smooth.

START YOUR MEETING!

OPENING STATEMENT:

pedestrians-crossing[1]

Pedestrians are the most vulnerable road users.  Every year in the US and Canada, over 5,000 pedestrians are killed in traffic accidents.

QUESTIONS FOR THIS MEETING:

Q: Where do most pedestrian collisions occur, small towns or larger cities?

A: About two-thirds of pedestrian fatalities occur urban areas.

Q: What two days of the year do you think are the worst for pedestrian fatalities?

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A: New Year’s Day and Halloween are the two most deadly days of the year, having the highest number of pedestrian fatalities.

Q: What is the most dangerous time of the day for pedestrians?

A: Pedestrians are more likely to be killed in a crash between 3 am and 6 am or during the weekend on Saturday and Sunday.

Q: Who is more likely to be killed as a pedestrian, men or women, older or younger people?

A: Males have a much higher probability than females to be killed in a crash.

A: The older age group (over 64) has a much greater possibility than other age groups to be killed in a crash.

An elderly woman takes a walk near the A

Q: Does drinking play a role?

A: It’s no surprise that as a pedestrian’s blood alcohol concentration (BAC) increases, the probability of them getting killed in a crash increases.

Q: What impact does lighting play?

A: Pedestrians have a higher probability to be killed in a crash under a dark condition than under other lighter conditions.

4

As drivers, we are usually on the lookout for other vehicles and are often surprised by their movements.  Pedestrians can be even more unpredictable and we need to be prepared and watch for them.  It’s up to you to look out for pedestrians and take early action to avoid conflicts.

TAILGATE TIPS:

Remember the 5 Fundamentals and apply them to pedestrian safety.

Think and Look Ahead

5

  • Use your eyes to actively search for pedestrians, especially in urban areas where they are numerous.  Look well ahead, at least 12 to 15 seconds, and move your eyes from sidewalk to sidewalk to make sure that you don’t have a tunnel vision effect and miss seeing a pedestrian.  At night be particularly attentive as many pedestrians unwisely choose dark clothing that makes them difficult to see.
  • Make sure that you shoulder check before turning because pedestrians are easy to miss when they are in your blind spot.

Anticipate Hazards

  • Once you see a pedestrian, anticipate and predict what they MAY do.  And be prepared to respond as needed.
  • When you are stopped for pedestrians, watch for vehicles coming from behind you in other lanes that may not see the walker and honk your horn to alert the pedestrians if you think that the other driver isn’t stopping.  If it’s in the driver’s side lane, and you have time, stick your hand out the window to attract the other driver’s attention.Manage the Risk
  • Avoid stopping mid-block to invite pedestrians to cross.  Other drivers don’t expect this and may either not stop for the pedestrian or hit you from behind.

Keep Your Options Open

  • Be aware of other vehicles around you and your option to change lanes or slow or stop if you need to avoid a pedestrian.
  • Look left and right before entering an intersection to make sure that there are no ‘late running’ pedestrians.
  • Yield to pedestrians in crosswalk and anywhere else that they may be in danger from your vehicle.Yield_for_People_in_Crosswalk_s[1]
  • Stop well back from crosswalks so that you can see pedestrians and have a safety cushion in case you are rear ended and pushed forward.

Manage the Risk

  • If you are in any doubt about a pedestrian and his or her movements, cover the brake and reduce your speed.  Sometimes a pedestrian will be distracted or impaired and step out without looking.
  • If you are able, make eye contact with pedestrians and if you are unsure if they see you or not, tap the horn gently to attract their attention.

Control with Finesse

  • Steer and brake smoothly if you need to avoid a pedestrian.  Jerking the steering wheel or slamming the brakes will only make matters worse if you lose control!

Keep Yourself and Your Family Safe

When on foot and near traffic:

family

  • Teach your kids pedestrian safety from a young age and be a good example for them!
  • Look both ways before crossing.
  • Use the crosswalk.
  • Walk on the left, facing traffic.
  • Wear light coloured clothing.
  • If you walk for exercise or on dark roads, wear a reflective vest or jacket.
  • Stay well off the roadway, particularly at night.
  • If you work near moving vehicles of any type on or off the highway, wear your Personal Protective Equipment (PPE) and avoid turning your back on moving vehicles.

INTRODUCE THE VIDEO:

Spencer McDonald discusses how to prevent vehicle incidents involving pedestrians.

5151127c31a9f.preview-620[1]

PRACTICAL CHALLENGE:

This week, look for pedestrians and make sure that you yield when required to.  Notice how many close calls there are between vehicles and pedestrians and make sure that you are not one of them.

Wednesday, 17 September 2014 00:00

SAFETY MEETING PLANNER AND AGENDA

Meeting Leader:

  • Prepare in advance to make this meeting effective.  Click HERE for a link to instructions on how to best use this information. circle_check_sticker_final%20copy[1]
  • Thinking Driver ‘Circle Check’ decals available to order for all your corporate vehicles (click here to order decals).  Introduce these decals at the Safety Meeting.
  • Print and read over this entire agenda (or download a PDF version here).
  • Think about how you want to lead the meeting.
  • Is there anything that is specific to your company or operation that you can include to personalize the information?
  • Review the video for this session.

Video Template

NOT A SUBSCRIBER YET?  You will see a watermarked sample.  Get the ‘clean’ video for your meeting now by visiting our online store.

Save the link to the video in your ‘Favourites’ folder on your browser for easy access.

Open and then minimize the viewer just before the meeting to make the video introduction smooth.

START YOUR MEETING!

Opening Statement:

circle_check_sticker_final%20copy[1]

How often to you walk around your vehicle before moving it?  A circle check is mandatory before putting your vehicle into service at the beginning of the day and any time before backing up if you have been parked and this is the first motion you are making.

The Questions for this Meeting:

Q: Why is a walk around or circle check a good idea?  There are many reasons but how many can we identify?

Answers Include:

  • Walking around and checking vehicle condition can identify vehicle defects and safety concerns before you begin driving; in particular, the tire condition.
  • A circle check gives you the opportunity to check the operation of lights and signals.broken tail light
  • If you are backing up (or moving forward in a vehicle with restricted visibility to the front), a circle check will allow you to notice obstructions or hazards in your immediate area that may cause a conflict when you begin moving.

Q: What is your excuse for not doing this quick and important safety check?

Discuss answers.

Tailgate Tips:

Meeting Leader: Check company policy and/or handbook to ensure that you adhere to policy otherwise use the suggestions below.

When you do your circle check, before the start of your day or shift, us a system.  It could be:

  • Unlock and start the vehicle.
  • Turn on headlights and left turn signal.
  • Begin by walking clockwise around the vehicle and check:
    • Each tire as you pass it for damage, cuts or obvious problems including low pressure.
    • Headlights, taillights and turn signal operation.
    • Glass and mirror cleanliness and condition.
    • Look for damage on any part of the vehicle and report it if found BEFORE driving.
    • After arriving back at the driver’s door, click your headlights to high beam, change the turn signal to right signal and walk to the back and front to check the headlight high beams and right signal.
    • If you have backed in near a wall or fence, check your own brake lights by looking for the reflection when you press the pedal, otherwise get someone to check when you apply the brake.bicycle
  • And most important, if your vehicle is in the driveway at home or where there are children around, check for kids playing around the vehicle.  Every year in North America, over 200 children are killed when BACKED OVER in their own driveway by parents, relatives or neighbours.

Introduce the Video:

Spencer McDonald discusses the importance of walking around your vehicle to check for hazards before moving it.

Practical Challenge:

Make September CIRCLE CHECK MONTH and make a concerted effort to circle check.  Agree as a group to watch each other and remind those that forget.  Agree to not take offence if you get reminded.

Get the boss and office staff involved too!

Tuesday, 14 October 2014 00:00

SAFETY MEETING PLANNER AND AGENDA

Meeting Leader:
• Prepare in advance to make this meeting effective. Click HERE for a link to instructions on how to best use this information.
• Print and read over this entire agenda (or download a PDF version here).
• Think about how you want to lead the meeting.
• Is there anything that is specific to your company or operation that you can include to personalize the information?
• Review the video for this session.

Video Template

NOT A SUBSCRIBER YET? You will see a watermarked sample. Get the ‘clean’ video for your meeting now by clicking here to get the order form or visit our online store.

Save the link to the video in your ‘Favourites’ folder on your browser for easy access.

Open and then minimize the viewer just before the meeting to make the video introduction smooth.

START YOUR MEETING!

Opening Statement:

winter-driving[1]

You hear it on the radio traffic report whenever the weather gets bad.  Accidents all over the place and everyone is blaming the weather!  Weather is rarely the cause of an accident or incident.  Instead, it’s usually a driver who doesn’t adjust his or her driving to accommodate the weather.

The Questions for this Meeting:

Q: What are the kinds of bad weather that we face in this area and what types of challenges do they present?

Answers could be:

  • Snow – causes traction problems and often steering problems if there is accumulation on the road.
  • Ice – causes traction and control problems.  Black ice can be particularly hazardous because it doesn’t appear on the road.imagesCAF8UE72
  • Heavy Rain and Flooding – can cause visibility problems and traction issues if it pools on the road.  This situation can result in hydroplaning where the vehicle tires rise onto a cushion of water and lose contact with the road.
  • Blowing Snow – can create whiteout conditions that are extremely dangerous.
  • How many more can we identify?

Q: Why does too much speed cause problems in all of these (and other) extreme weather conditions?

Answers:

rain_driving_road_cars_iStock_000014079397XSmall[1]

  • As speed increases under any conditions, the energy stored by the vehicle movement also increases and needs to be somehow absorbed or dissipated enough to permit steering and braking on whatever road surface you are on regardless of the traction conditions.  If traction conditions are poor and you are going too fast to stop or steer, you will end up out of control; either briefly until your speed comes down enough to regain traction, or long enough to crash.  That’s just a fact.  You can’t change the laws of physics, even if you are an excellent driver.
  • A human being takes between 1/2 and 1 second to react to something when driving, and even more time to move the right foot to the brake pedal if stopping or braking is necessary.  If your speed is too great in conditions where you can’t see well ahead, you will be overdriving your vision and will be unable to react fast enough to avoid problems.  Again, just a fact of nature.
  • Combine slippery surfaces and poor visibility with too much speed and you have a recipe for disaster.

Tailgate Tips:

DriveForConditions[1]

  • When you are driving under any condition, regularly assess your speed and adjust it as necessary to ensure that you are able to slow or stop to avoid a hazard.
  • When you know that conditions are poor and you must drive anyway, leave early or call ahead to notify people that you may be late and take it slower.
  • Choose the right lane on multilane roadways and just stay there unless traffic is moving impossibly slow.  The guys in the fast lane on slippery roads are almost always going too fast to effectively control the vehicle in any situation except straight line, ‘no problem’ driving.
  • Make sure that your lights are clean and are giving you the best possible light and drive at a speed that allows you to stop in the distance that you can see.

Introduce the Video:

Spencer McDonald discusses the importance of adjusting your driving to accommodate current weather conditions.

Practical Challenge:

auto-insurance-good-driver[1]

For the next week make a conscious effort to check your speed regularly in good and bad conditions and try out driving a bit slower; especially in poorer conditions.

If you are a ‘left lane just go as fast as the fastest traffic’ kind of person, try out the right lane for a change and hang out with the ones going a little slower.  It’s safer, and you may find that it is less irritating that you imagine when you choose it!

Think about how important it is for you to hurry and take chances in poor conditions.  Ask yourself: is it worth investing a couple more minutes to ensure that I get home safe to my family?

Tuesday, 18 November 2014 00:00

SAFETY MEETING PLANNER AND AGENDA

Meeting Leader:
• Prepare in advance to make this meeting effective. Click HERE for a link to instructions on how to best use this information.
• Print and read over this entire agenda (or download a PDF version here).
• Think about how you want to lead the meeting.
• Is there anything that is specific to your company or operation that you can include to personalize the information?
• Review the video for this session.

Video Template

NOT A SUBSCRIBER YET? You will see a watermarked sample. Get the ‘clean’ video for your meeting now by clicking here to get the order form or visit our online store.

Save the link to the video in your ‘Favourites’ folder on your browser for easy access.

Open and then minimize the viewer just before the meeting to make the video introduction smooth.

START YOUR MEETING!

Opening Statement:

rear-view-mirror-014[1]

Awareness of everything around you when you are driving is critical to safety.  Using your eyes effectively to look well ahead is important but mirror use is also critical to stay aware of what’s going on to the rear.  Becoming aware of everything around you is called ‘situational awareness’.  This is a term first used to describe a fighter plane pilot’s ability to be aware of everything that is going on around him in 3 dimensions.  We are equally concerned with the space around us and not only what’s going on in front.

The Questions for this Meeting:

Q: Why is it important to be aware of what’s going on behind you?

Answers:

  • Knowing how close the driver behind is following will have an effect on your braking and following distance from the car in front.
  • Vehicles to the rear in other lanes may be preparing to pass or be in the way if you are changing lanes.

One of the challenges of being fully aware of what’s going on to the rear is the blind spot problem.

Q: What are blind spots and where are they located on most vehicles?

Answers:

rearview-high-speed-scarification-big[1]

  1. Blind spots are the areas around the vehicle that you cannot see directly using your eyes or by use of the mirrors.
  2. The most common ones are to the rear and side in the lanes on either side.
  3. Larger vehicles without rear windows also have large blind spots directly to the rear.
  4. There may be blind spots to the front that are created by the pillars that frame the windshield and support the roof.

One way to reduce blind spots to the rear is to correctly adjust your mirrors.  Many drivers adjust the side or ‘wing’ mirrors so that they see mostly what is behind them and much of the mirror view is taken up with view of the side of the vehicle.  We don’t need to see the side of the vehicle that we are driving.  We need to see what’s going on in the blind spots.

Tailgate Tips:

Here is how to properly adjust your mirrors to reduce blind spots:

adjusting-mirrors[1]

  1. Sit in your normal driving position.
  2. Turn your head to look in the mirror that you are adjusting; you should just barely see (or not quite see without tilting your head) the side of the vehicle.
  3. If you see more than this, move the mirror out until this is the view that you have.
  4. Now do the other side the same way.
  5. Your mirrors are now properly adjusted to minimize the blind spots.
  6. Next, if you have an inside rear view mirror, adjust it to look directly back out the rear window.

Correctly adjusted mirrors will allow you to track vehicles now as you drive.  Vehicles directly behind you can be seen in the rear view and as they move to the side into the next lane, you should be able to track this movement and see them in the side mirror as they move into what is often the blind spot in vehicles with incorrectly adjusted mirrors.  As the vehicle moves past, you should see them in the side mirror and in your peripheral vision at the same time so they are never out of your awareness.

Introduce the Video:

Spencer McDonald discusses the importance of adjusting your vehicle mirrors.

Practical Challenge:

568937-4627-50[1]

  1. Take everyone out and check the mirror adjustment on vehicles in the parking lot or yard.
  2. Pay attention to the enhanced view that correct mirror adjustment provides.
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