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Thursday, 22 May 2014 00:00

SAFETY MEETING PLANNER AND AGENDA

Meeting Leader:

  • Prepare in advance to make this meeting effective.  Click HERE for a link to instructions on how to best use this information.
  • Print and read over this entire agenda (or download a PDF version here).
  • Think about how you want to lead the meeting.
  • Is there anything that is specific to your company or operation that you can include to personalize the information?
  • Review the video for this session.

Video Template

  • Save the link to the video in your favourites folder on your browser for easy access.
  • Open and then minimize the viewer just before the meeting to make the video introduction smooth.

START YOUR MEETING!

Opening Statement:

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Everybody speeds.  Everybody at some point feels rushed and pushes up over the limit.  It’s even socially accepted to speed; everyone does it and the police always give a bit of latitude before ticketing.  But what’s the big hurry?

The Questions for this Meeting:

Q: Do you speed?  Why?

Answers could be:

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  • I go with the flow and everyone is speeding.
  • Police don’t ticket until at least 10 km/h over.
  • I’m in a hurry.
  • I don’t like to be passed.
  • There are lots of excuses or explanations or justifications.

Q: So everyone speeds and has their reasons, but can you think of any reasons to NOT speed?

Tailgate Tips:

  • It saves money to keep the speed down.  Higher speeds result in higher fuel consumption.
  • It’s the guaranteed way to never get a speeding ticket.
  • If you get used to going the speed limit and it feels normal, when you are in a hurry, you may go a bit faster, but if you are already speeding, you will go MUCH faster if you are in a hurry.
  • Going just a bit faster won’t make any real difference in your arrival time.  You have to go WAY faster to really save time, and that’s just too risky.

Introduce the Video

Practical Challenge:

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Can you drive the speed limit?  For the next week, target the speed limit and if there is no real reason (like fast flowing traffic) to go over, just drive the limit (or slower if conditions are poor).

Driving at the speed limit will feel REALLY SLOW at first, if you are normally 10 or 15 over, because you have become accustomed to these higher speeds as normal.  Once you drive the limit for a while though, this resets your internal speedometer and the limits start to feel just fine.  If you go over a bit when you are in a hurry, this will now satisfy the need to feel like you are going faster.

Can you do it?  Drive the speed limit for a week.  I dare you!

Follow Up Meeting:

Get everyone together in a week or so and talk about how this challenge was?

  • When was it difficult?
  • Easy?
  • What did you discover about yourself?
Friday, 13 June 2014 00:00

SAFETY MEETING PLANNER & AGENDA

Meeting Planner:

  • Prepare in advance to make this meeting effective.  Click HERE for a link to instructions on how to best use this information.
  • Print and read over this entire agenda (or download a PDF version here).
  • Think about how you want to lead the meeting.
  • Is there anything that is specific to your company or operation that you can include to personalize the information?
  • Review the video for this session.
  • Save the link to the video in your ‘Favorites’ folder on your browser for easy access.
  • Open and then minimize the viewer just before the meeting to make the video introduction smooth.

Video Template

START YOUR MEETING!

Opening Statement:

Pretty much all rear end collisions can be prevented by maintaining a safe following distance from the vehicle in front of you.

Questions for this Meeting:

Q: What is a safe following distance and how can you check that you are leaving enough room?

Answer:

The only way to accurately check your following distance is by using the ‘time interval formula’ which works by picking a fixed landmark like a sign or some other stationary object and counting seconds as the vehicle in front of you passes it.  The number of seconds that you count is your time interval.

Under the best conditions, the minimum number of seconds needs to be 2 and more as conditions change or deteriorate.

Q: Why is this so important?

Answer:

Stopping distance is a combination of reaction distance and braking distance.  Reaction distance is the distance that your vehicle travels from the time you see a reason to apply brakes to when you actually move your foot to the brake pedal and begin to slow down.  If you are too close to the vehicle in front, you will hit them NO MATTER HOW GOOD A DRIVER YOU ARE because you can only get to the brake as fast as a human can move and by the time you get there, if the guy in front is already braking hard, you don’t stand a chance.

Q: What are some conditions that would require an increase in following distance?

Answer:

  • Weather condition: like rain, snow or other weather problems.
  • Road condition: such as gravel or broken pavement or other problems with the road.  In slippery conditions, such as snow, ice or wet pavement, much more space is advisable.
  • Lighting condition: at night or if you are looking into reflected sun or glare, you need more space because you will not see things as easily.
  • Traffic condition: as traffic gets heavier, you need to stay aware of much more than in light traffic, this occupies your attention so more space in front buys you more time to react.
  • YOUR condition: if you are tired or otherwise not 100%, leave more space because your reactions may not be as quick.

Introduce the Video:

Spencer McDonald discusses how to reduce the chances of a rear end collision and notes multiple additional benefits of maintaining a safe following distance.  Time interval formula is discussed and demonstrated and the benefits of enhanced vision, when keeping a good following distance, are also discussed.

Practical Challenge:

Today as you drive, count your time interval and see just how much space you are actually leaving.  Make adjustments as necessary and practise re-adjusting pretty soon, you will be able to judge the distance accurately and will only need to check once in a while!

Let’s all have a safe day!

Download a PDF version of this meeting planner HERE!

Friday, 11 July 2014 00:00

SAFETY MEETING PLANNER & AGENDA

Meeting Planner:

  • Prepare in advance to make this meeting effective.  Click HERE for a link to instructions on how to best use this information.
  • Print and read over this entire agenda (or download a PDF version here).
  • Think about how you want to lead the meeting.
  • Is there anything that is specific to your company or operation that you can include to personalize the information?
  • Review the video for this session.
  • Save the link to the video in your ‘Favorites’ folder on your browser for easy access.
  • Open and then minimize the viewer just before the meeting to make the video introduction smooth.

Video Template

START YOUR MEETING!

Opening Statement:

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Summer is finally here!

The kids are out of school, families begin to plan and leave on vacations and a whole new list of challenges presents itself to drivers.

Questions for this Meeting:

Q: What challenges does summertime driving present on and off the job?

Some answers can be:

summer collage

  • Kids are out of school and can be anywhere…they are excited to be out in the sunshine playing and may not take care to look both ways before entering a street.
  • Many more cyclists can be expected.  These include:
    – those little ones just learning and wobbling around with or without training wheels; experienced cyclists touring the countryside loaded with camping gear; racers training for the next event; recreational cyclists on mountain bikes or cruiser.
  • Slow moving recreational vehicles driven by folks who are less than experienced in these larger vehicles;
  • Tourist drivers unfamiliar with roads and possibly driving slow and lost;
  • Pedestrians of every type and description;
  • Tourists, if you are in an area where there are attractions, campgrounds or resorts;
  • Sightseers around downtown landmarks or parks;
  • Folks out for a cool evening stroll;
  • Summertime can create challenges for vehicles also.  So if you are a trip planning, plan to have your vehicle checked.collage 2
  • Excessive heat can affect drivers in negative ways.
  • Can you think of more?

Q: Discuss each challenge and the effect on a driver?

Ask: What are the best ways to manage these challenges?

Discuss

Tailgate Tips:

The first thing that a THINKING DRIVER does is plan for the unexpected.  Keep these challenges in mind and expect them so that you are not surprised.

Children:

Anywhere that there may be children around, slow down and take extra care to think and look ahead.

Anticipate where children may be coming from and cover your brake if you are in doubt at all about where they may move to.

Remember, we all teach our kids to be safe around traffic, but some learn faster than others!

Cyclists:

Dealing with cyclists can be frustrating, particularly if they are slow and in your lane where you don’t have room to pass.

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Every cyclist has different skill levels and capabilities and a different attitude towards traffic.  When you encounter a cyclist on the road, remember to SHARE THE ROAD responsibly.  They are not permitted to ride on the sidewalks and gravel shoulders are difficult and dangerous for most road bikes; they are required to be on the roadway and its everyone’s responsibility to share.

Take a breath, be patient and wait until you can pass safely.  NEVER crowd a cyclist as you pass.

Recreational Vehicles:

RV traffic Glenn Highway and Chugach mtns

You may be in a hurry to get your destination, but RVers are on a holiday!  They may be less concerned about time and speed.

The driver may not be experienced in this size vehicle.  Watch out particularly for rental RVs, often these drivers have no experience at all!

If you are driving in mountainous areas, you may find that many RVs are underpowered, overloaded and SLOW!  Be patient with these drivers as they are likely going uphill as fast as they can!

If you are the RVer, take every opportunity to pull over if you are holding up traffic and let others by.  This is much safer than waiting for the guy behind you to attempt an unsafe pass.

Tourists:

Maintaining patience behind a lost tourist is challenging but it’s only option.  Give them a break and time to figure out what they are doing.

When you are travelling, check your maps first and use a GPS.  Pull over if you are lost or uncertain to re-orient yourself.  Avoid last minute turns or lane changes.  It’s safer to go around the block or come back if you miss a turn.

Don’t ruin your vacation with an accident!

Pedestrians:

Pay particular attention in summer for pedestrians.

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Scan intersections and make sure that you shoulder check before turning.  In heavily trafficked tourist areas, keep your speed very low.  Be aware that around lakes, beaches and parks, some of the pedestrians may have been drinking and take chances.

Vehicle Preparation:

Check your vehicle to make sure that it’s ready for summer driving.

One of the most common failures is the cooling system.  Check your coolant levels regularly and top up when needed.

If you are towing a trailer, make sure that your vehicle is rated to tow the weight and has the capability to slow and stop it on the downgrades.

Make sure that you secure camping or recreational equipment in the vehicle so that it doesn’t move around or obstruct vision.

Impairment:

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Summer is the time for socializing, beach parties, camping, boating, ball games and BBQs.  Any one of these can involve drinking.  Watch out in these areas for drivers who may be impaired and for sure DON’T DRINK & DRIVE!

Prepare for the heat!:

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When overheated, our tolerance for stress goes down and we may anger more easily than normal.  Recognize this and keep cool by using the vehicle air conditioning, drinking lots of fluids and taking regular breaks.

By caring for your body in the heat of summer, you will enjoy the drive more and make better, safer decisions.

Introduce the Video:

Spencer McDonald discusses ways to reduce risk while driving in summer.

Practical Challenge:

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Take the group out and check the fluid levels on vehicles: coolant and washer fluid.  Top up if necessary.

DOWNLOAD A PDF VERSION OF THIS MEETING PLANNER HERE!

Wednesday, 17 September 2014 00:00

SAFETY MEETING PLANNER AND AGENDA

Meeting Leader:

  • Prepare in advance to make this meeting effective.  Click HERE for a link to instructions on how to best use this information. circle_check_sticker_final%20copy[1]
  • Thinking Driver ‘Circle Check’ decals available to order for all your corporate vehicles (click here to order decals).  Introduce these decals at the Safety Meeting.
  • Print and read over this entire agenda (or download a PDF version here).
  • Think about how you want to lead the meeting.
  • Is there anything that is specific to your company or operation that you can include to personalize the information?
  • Review the video for this session.

Video Template

NOT A SUBSCRIBER YET?  You will see a watermarked sample.  Get the ‘clean’ video for your meeting now by visiting our online store.

Save the link to the video in your ‘Favourites’ folder on your browser for easy access.

Open and then minimize the viewer just before the meeting to make the video introduction smooth.

START YOUR MEETING!

Opening Statement:

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How often to you walk around your vehicle before moving it?  A circle check is mandatory before putting your vehicle into service at the beginning of the day and any time before backing up if you have been parked and this is the first motion you are making.

The Questions for this Meeting:

Q: Why is a walk around or circle check a good idea?  There are many reasons but how many can we identify?

Answers Include:

  • Walking around and checking vehicle condition can identify vehicle defects and safety concerns before you begin driving; in particular, the tire condition.
  • A circle check gives you the opportunity to check the operation of lights and signals.broken tail light
  • If you are backing up (or moving forward in a vehicle with restricted visibility to the front), a circle check will allow you to notice obstructions or hazards in your immediate area that may cause a conflict when you begin moving.

Q: What is your excuse for not doing this quick and important safety check?

Discuss answers.

Tailgate Tips:

Meeting Leader: Check company policy and/or handbook to ensure that you adhere to policy otherwise use the suggestions below.

When you do your circle check, before the start of your day or shift, us a system.  It could be:

  • Unlock and start the vehicle.
  • Turn on headlights and left turn signal.
  • Begin by walking clockwise around the vehicle and check:
    • Each tire as you pass it for damage, cuts or obvious problems including low pressure.
    • Headlights, taillights and turn signal operation.
    • Glass and mirror cleanliness and condition.
    • Look for damage on any part of the vehicle and report it if found BEFORE driving.
    • After arriving back at the driver’s door, click your headlights to high beam, change the turn signal to right signal and walk to the back and front to check the headlight high beams and right signal.
    • If you have backed in near a wall or fence, check your own brake lights by looking for the reflection when you press the pedal, otherwise get someone to check when you apply the brake.bicycle
  • And most important, if your vehicle is in the driveway at home or where there are children around, check for kids playing around the vehicle.  Every year in North America, over 200 children are killed when BACKED OVER in their own driveway by parents, relatives or neighbours.

Introduce the Video:

Spencer McDonald discusses the importance of walking around your vehicle to check for hazards before moving it.

Practical Challenge:

Make September CIRCLE CHECK MONTH and make a concerted effort to circle check.  Agree as a group to watch each other and remind those that forget.  Agree to not take offence if you get reminded.

Get the boss and office staff involved too!

Page 4 of 4

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